Solution Background
High idle rates of large instruments and low laboratory utilization are common problems in universities. Promoting the opening of laboratories to students and society is an important way to improve resource efficiency. However, open management faces real obstacles such as "complex personnel flow, hard-to-control equipment access permissions, and high costs of staffed supervision." Establishing an intelligent reservation and admission system is the foundation for achieving orderly laboratory opening.
Solution Overview
This solution is built on the "University Lab Equipment Safety Management Platform," integratingWeb / Mini Program booking system、Smart Access Control与Power Controller, building a closed-loop management model of "admission — reservation — usage — billing — evaluation." Students book on their own and the system grants permissions automatically, enabling unattended or low-staffing intelligent lab access.
Business Processes
Step 1 Secure admission
Secure Exams: No entry without training. Students must complete laboratory safety knowledge learning and an online exam on their mobile devices; once they pass, the system automatically grants booking permissions, ensuring personnel competence from the source.
Step 2 Online booking
Visual seat/device selection: Students view the lab's availability status and reserve workstations or large instruments by time slot. The system supports conflict detection to avoid scheduling clashes. After submission, the supervisor or administrator approves online (automatic approval rules are supported).
Step 3 Access control integration
Seamless Access: Once approved, access permissions take effect during the booked time slot. When students arrive at the lab, they check in by swiping a card or via facial recognition. Non-booked individuals or those outside the reserved period cannot enter, ensuring lab security.
Step 4 Billing and evaluation
Accurate Metering: Valuable instruments can be linked to power control: power is switched on and billing starts automatically when use begins (by duration or per session), and power is cut when use ends. After the experiment, the system generates a bill automatically, and students can give feedback on the equipment's condition.
Solution Highlights
- ● 24-hour unattended operation: Linking access control with power solves the challenge of managing after-hours access.
- ● Data-visualized decision-making: Automatically generates reports on machine-hour utilization, foot traffic, and more, providing data support for equipment procurement and lab construction.
- ● Credit Blacklist Mechanism: No-shows for bookings and rule-breaking actions are logged as violations, and reservation rights are automatically suspended once a set threshold is reached.