How to manage lab equipment
Establish an equipment ledger on the platform: enter the name, category, owning lab, storage location, brand and model, purchase date, and cost. It supports filtering by category and lab and batch import; equipment can have attachments such as manuals and contracts, and the full lifecycle from intake to transfer and disposal is logged, facilitating inventory checks and inspections by higher authorities.
Asset statistics and reports
With one click, tally equipment quantity and total asset value by lab, equipment category and value range, with support for exporting Excel reports and depreciation analysis. It meets the data needs of annual asset audits, Ministry of Education reporting and internal decision-making regarding "how much equipment there is, what it's worth, and where it is located."
Repair records and maintenance plans
After equipment is reported for repair, the fault description is logged, a work order is dispatched to a technician, and the handling results and replaced parts are recorded. It supports drawing up maintenance plans (e.g. quarterly calibration), with due-date reminders and execution logging. The repair and maintenance history of each device is centrally searchable, making it easy to analyze failure rates and maintenance costs.
Usage logs and machine-time statistics
After a student or teacher reserves equipment and checks in, the system automatically records "who, when, which device, and for how long." It can aggregate machine hours and utilization by device and tally usage frequency by person, providing data support for open-sharing assessments, equipment-procurement justification and lab efficiency analysis.
Open booking linked with access control
Students select a lab, device, or workstation in the Mini Program or on the Web, submit a booking for available time slots, and once the supervisor/administrator approves, the system automatically grants access permissions during the reserved period. Swiping a card or scanning a code at the lab door counts as check-in, and permissions are automatically released after the time expires, enabling 24-hour unattended access with precise control.
End-to-End Hazardous Chemicals Management
Upon procurement and intake, a unique code is generated for each bottle and affixed to the reagent bottle; before use, the requester submits an application in the Mini Program specifying purpose and quantity, and gains cabinet-opening permission once the supervisor approves. At the smart cabinet, the user opens it via card or facial recognition, and the system records the requester and time; upon return, scanning the code and placing it back automatically deducts inventory. The entire process is traceable, meeting compliance and audit requirements.
Security Admission Exam
Administrators maintain the lab safety knowledge question bank, assemble papers and publish exam sessions. Students answer via the Mini Program or Web, and after submitting the system grades automatically; those who pass are automatically granted reservation and access-control permissions for the lab, while those who fail cannot make reservations, safeguarding personnel safety competence at the source.
Security event reporting and monitoring
Teachers and students can report lab safety incidents (such as spills or equipment anomalies), and administrators log the handling results to close the loop. Combined with cameras, environmental and hardware alerts, and operation audit logs, it achieves routine safety monitoring and after-the-fact traceability, meeting safety-inspection and rectification requirements.
Device usage billing and invoicing
Set billing rules (by duration or by session) for valuable instruments or open machine time, and the system automatically generates invoices based on actual usage records, with support for integration with payment interfaces. This facilitates cost accounting and charge management when sharing across research groups or departments.
